Guide to the Records of the Title III Grant Program Office

Troy State University Dothan
Record Group 068

Date Span: 1987-2006
Extent: 5.5 cubic feet

Historical Sketch: The Higher Education Act (HEA) of 1965 established Title III Grant Program. Congress amended the Act in 1985 to include historically Black colleges and universities and institutions that have a large minority and/or low-income student population. TSUD first applied for a Title III Grant in 1987.
The Title III Grant website describes the purpose of the program, "Title III, Part A, Strengthening Institutions Program,... assists eligible institutions of higher education to become self-sufficient by providing funds to improve and strengthen their academic quality, and institutional, management, and fiscal stability. Grants are awarded in one-year planning grants and five-year development grants. Funds may be used for faculty development, funds and administrative management, development and improvement of academic programs, joint use of facilities, and student services." [http://www.ed.gov.programs/iduestitle3a/index.html]
Dr. Frank Lovrich administered TSUD's 1987 grant; Dr. Barbara Alford administered its 1994 and 1995 grants; and Dr. Dorinda E. Van Loo administer its 1990, 1991, and the 2001-2006 grant.
TSUD sought Title III grants, 1987-2001 to cover development and operations of Office of Institutional Effectiveness, Student Services, Instructional Support Laboratory, Counseling Test Center, new faculty, specific equipment purchases, library resources, and development of new degree programs, i.e. B.S. Chemistry degree. The 2001-2006 Title III project provided approximately $1.3 million to Troy State University Dothan to support the development of new academic degrees, programs, or options in the fields of Psychology, Counseling, CIS/MIS, E-Commerce, and Chemistry. It also provided for new faculty and equipment, as well as funding for library support and marketing/advertisement for the new programs.

Scope/Content: Documents the application for Title III grants as well as how TSUD ran the program after receiving grants. Contains grant applications, 1987-2001, and files detailing expenditures of Title III Grant funds, including Monthly Budget Reports, Annual Reports, Personnel Files, Policy & Procedure Manuals, proposed Course applications and Expenditure Reports.

Organization: Organized into 4 series: 1. Grant proposals and applications, 1987-2001.Series 2: Budget Proposals: 2001- 2006. 3 Project Proposals: 2001-2006. 4: Accounting: 2001-2006.

Preferred Citation: Records of the Title III Grant Program (TSUD), RG 068, Wiregrass Archives, Troy University Dothan Campus, Dothan, AL.

Access Limits? Public Records, Open for access and use.

INVENTORY

Series 1: Grant Proposals and Applications, 1987-2001. 6 file folders.

File ID				File Label
068	06-0228	001	001	Title III Grant Proposal; 1987
068	06-0228	001	002	Title III Grant Proposal; 1990-1995
068	06-0228	001	003	Title III Grant Proposal; 1991
068	06-0228	001	004	Application for Title III Grant – Strengthening Institutions Program; 1994
068	06-0228	002	001	Application for Title III Grant – Strengthening Institutions Program; 1995
068	06-0228	002	002	Application for Title III Grant – Strengthening Institutions Program; 2001-2006

Series 2: Budget Proposals: 2001- 2006. 10file folders -- Contains Title III Start up Documentation, Policy & Procedures for new programs, Eligibility applications, & annual reports from Oct. 01, 2001, - Sept 30, 2006.

File I.D.		File Label
068	08-0815	002	001	Title III Start up Documentation [Folder 1 of 2]
068	08-0815	002	002	Title III Start up Documentation [Folder 2 of 2]
068	08-0815	002	003	Policy & Procedures - New Programs & Concentrations ACHE
068	08-0815	002	004	Eligibility Applications
068	08-0815	002	005	Annual Report Oct 1, 01 - Sept 30, 02
068	08-0815	002	006	Annual Report Oct 1, 02 - Sept 30, 03
068	08-0815	002	007	Annual Report Oct 1, 03 - Sept 30, 04
068	08-0815	002	008	Annual Report Oct 1, 04 - Sept 30, 05
068	08-0815	002	009	Annual Report Oct 1, 05 - Sept 30, 06 [Folder 1 of 2]
068	08-0815	002	010	Annual Report Oct 1, 05 - Sept 30, 06 [Folder 2 of 2]

Series 3: Project Proposals: 2001-2006. 27 file folders -- Contains Title III Grant applications, proposals for programs & courses in Chemistry, Computer Science, Web Development, Psychology, & Vocational Rehab, Marketing plans for Chemistry & Psychology, Time & Effort Reports, syllabi, course schedules, semester specific surveys from 2004-2006, surveys from chemistry majors, & statements.

File I.D.		File Label
068	08-0815	003	006	Title III Grant Application
068	08-0815	003	007	Title III Grant Application [Duplicate]
068	08-0815	003	008	Chemistry [Folder 1 of 2]
068	08-0815	003	009	Chemistry [Folder 2 of 2]
068	08-0815	003	010	Proposal for the Bachelor of Science in Chemistry
068	08-0815	003	011	Proposal for the Bachelor of Science in Chemistry [Duplicate]
068	08-0815	003	012	Proposal for the Bachelor of Science in Chemistry [Duplicate]
068	08-0815	003	013	CIS Network Administration
068	08-0815	003	014	Networking Concentration
068	08-0815	003	015	Web Development Concentration
068	08-0815	003	016	Computer Assistant
068	08-0815	003	017	Ed. S. School Psychology
068	08-0815	003	018	Psychology Memo's & Minutes
068	08-0815	003	019	Psychological Technician
068	08-0815	003	020	Vocational Rehabilitation
068	08-0815	003	021	Marketing Plan Chemistry
068	08-0815	003	022	Marketing Plan Psychology
068	08-0815	003	023	Stamats
068	08-0815	003	024	Retention Conference
068	08-0815	003	025	Time & Effort Reports
068	08-0815	003	026	Surveys - Semester 2005-06 [Folder 1 of 2]
068	08-0815	003	027	Surveys - Semester 2005-06 [Folder 2 of 2]
068	08-0815	004	001	Surveys - Semester 2004-05 [Folder 1 0f 2]
068	08-0815	004	002	Surveys - Semester 2004-05 [Folder 2 of 2]
068	08-0815	004	003	Surveys - Chemistry Major [Folder 1 of 2]
068	08-0815	004	003	Surveys - Chemistry Major [Folder 2 of 2]
068	08-0815	004	004	Course Schedules
068	08-0815	004	005	Syllabi

Series 4: Accounting: 2001-2006. 61 file folders -- Contains TSUD 2001 semester course listings, student enrollment counts for active programs, financial aid awards for 2001, monthly budget registers for 2001-2005, inventory of books/videos purchased by Title III, TSUD Title III grant management handbooks, Personnel files - including timecards, Policy & Procedure manuals on purchases, evaluation reports, Budget reports, acct availability reports, expenditures, & AL Conference on Higher Education.

File I.D.				File Label
068	08-0815	001	001	[2001 Semester course listings]
068	08-0815	001	002	[Student enrollment counts for active programs]
068	08-0815	001	003	Financial Aids Awards Register For Academic Year 2001
068	08-0815	001	004	Title III Oct. 1, 2001 Thru Sept. 30, 2002 Acct#:123-100252 Monthly Budget Reports
068	08-0815	001	005	Title III Oct. 1, 2002 Thru Sept. 30, 2003 Acct#: 123-100254 Monthly Budget Reports
068	08-0815	001	006	Title III Oct. 1, 2003 Thru Sept. 30, 2004 Acct#: 123-100273 Monthly Budget Reports
068	08-0815	001	007	Title III Oct. 1, 2004 Thru Sept. 30, 2005 Acct#: 123-100283 Monthly Budget Reports
068	08-0815	002	011	[Methods of Contextual Discovery & Analysis]
068	08-0815	002	012	Alabama Commission on Higher Education Oct 12, 2001
068	08-0815	002	013	EDGAR 34 CFR Parts 74, 75, 76, 77, 79, 80, 81, 82, 85, 86, 97, 98, and 99 Sept 16,1999 & EDGAR 34 CFR Parts 74, 75, 76, 77, 79, 80, 81, 82, (84), 85, (85), 86, 97, 98, and 99
068	08-0815	002	014	Inventory of Books/Videos Purchased by Title III
068	08-0815	002	015	The Year in Review 2004-2005 & 2005-2006
068	08-0815	002	016	Academic Affairs & Planning Policies & Procedures Manual
068	08-0815	002	017	TSUD Title III Grant Handbook
068	08-0815	002	018	TSUD Title III Grant Management Handbook
068	08-0815	002	019	TSUD Title III Grant Management Handbook [Appendices]
068	08-0815	002	020	Manuals, Meeting, Policy & Procedures Expenditure [Folder 1 of 2]
068	08-0815	002	021	Manuals, Meeting, Policy & Procedures Expenditure [Folder 2 of 2]
068	08-0815	002	022	E-Payment Documentation
068	08-0815	002	023	Press Releases
068	08-0815	002	024	Title III Newsletters
068	08-0815	002	025	Personnel Forms
068	08-0815	002	026	Personnel - Coordinator/ Director
068	08-0815	002	027	Personnel - Faculty
068	08-0815	002	028	Personnel - Vita's
068	08-0815	002	029	Personnel - Staff
068	08-0815	002	030	Personnel - External Evaluator
068	08-0815	002	031	Inventories
068	08-0815	002	032	Purchasing Policy & Procedures
068	08-0815	003	001	Time Cards Documentation
068	08-0815	003	002	Activity Documentation
068	08-0815	003	003	External Evaluator Reports
068	08-0815	003	004	Timelines
068	08-0815	003	005	On Site Visit Documentation
068	08-0815	004	006	Account Availability Report - Acct#: 123-100252
068	08-0815	004	007	Excel Budget Report - Acct#: 123-100252
068	08-0815	004	008	Expenditures 123-100252 [Folder 1 of 4]
068	08-0815	004	009	Expenditures 123-100252 [Folder 2 of 4]
068	08-0815	004	010	Expenditures 123-100252 [Folder 3 of 4]
068	08-0815	004	011	Expenditures 123-100252 [Folder 4 of 4]
068	08-0815	004	012	Account Availability Report - Acct#: 123-100254
068	08-0815	004	013	Excel Budget Report - Acct#: 123-100254
068	08-0815	004	014	Expenditures 123-100254 [Folder 1 of 2]
068	08-0815	004	015	Expenditures 123-100254 [Folder 2 of 2]
068	08-0815	004	016	Account Availability Report - Acct#: 123-100273
068	08-0815	004	017	Excel Budget Report - Acct#: 123-100273
068	08-0815	004	018	Expenditures 123-100273 [Folder 1 of 3]
068	08-0815	004	019	Expenditures 123-100273 [Folder 2 of 3]
068	08-0815	005	001	Expenditures 123-100273 [Folder 3 of 3]
068	08-0815	005	002	Account Availability Report - Acct#: 123-100283 [Folder 1 of 2]
068	08-0815	005	003	Account Availability Report - Acct#: 123-100283 [Folder 2 of 2]
068	08-0815	005	004	Excel Budget Report - Acct#: 123-100283
068	08-0815	005	005	Expenditures 123-100283 [Folder 1 of 4]
068	08-0815	005	006	Expenditures 123-100283 [Folder 2 of 4]
068	08-0815	005	007	Expenditures 123-100283 [Folder 3 of 4]
068	08-0815	006	001	Expenditures 123-100283 [Folder 4 of 4]
068	08-0815	006	002	Account Availability Report - Acct#: 123-100648 [Folder 1 of 2]
068	08-0815	007	003	Account Availability Report - Acct#: 123-100648 [Folder 2 of 2]
068	08-0815	006	004	Expenditures 123-100648 [Folder 1 of 3]
068	08-0815	006	005	Expenditures 123-100648 [Folder 2 of 3]
068	08-0815	006	006	Expenditures 123-100648 [Folder 3 of 3]

Contact Us

Wiregrass Archives
Troy University Dothan Campus
Everett 128
502 University Dr.
Dothan, AL 36303

Phone: 334-983-6556 x21327
Email: wiregrassarchives@troy.edu

Guide to the Records of the Title III Grant Program Office

Troy State University DothanRecord Group 068

Contact Us

Troy State University Dothan
Record Group 068