Guide to the Records of the Title III Grant Program Office

Troy State University Dothan

Record Group 068

Date Span:  1987-2006 

Extent:  5.5 cubic feet

Historical Sketch:  The Higher Education Act (HEA) of 1965 established Title III Grant Program.  Congress amended the Act in 1985 to include historically Black colleges and universities and institutions that have a large minority and/or low-income student population.  TSUD first applied for a Title III Grant in 1987.

The Title III Grant website describes the purpose of the program, "Title III, Part A, Strengthening Institutions Program,... assists eligible institutions of higher education to become self-sufficient by providing funds to improve and strengthen their academic quality, and institutional, management, and fiscal stability.  Grants are awarded in one-year planning grants and five-year development grants.  Funds may be used for faculty development, funds and administrative management, development and improvement of academic programs, joint use of facilities, and student services."  [http://www.ed.gov.programs/iduestitle3a/index.html]

Dr. Frank Lovrich administered TSUD's 1987 grant; Dr. Barbara Alford administered its 1994 and 1995 grants; and Dr. Dorinda E. Van Loo administer its 1990, 1991, and the 2001-2006 grant. 

TSUD sought Title III grants, 1987-2001 to cover development and operations of Office of Institutional Effectiveness, Student Services, Instructional Support Laboratory, Counseling Test Center, new faculty, specific equipment purchases, library resources, and development of new degree programs, i.e. B.S. Chemistry degree.  The 2001-2006 Title III project provided approximately $1.3 million to Troy State University Dothan to support the development of new academic degrees, programs, or options in the fields of Psychology, Counseling, CIS/MIS, E-Commerce, and Chemistry. It also provided for new faculty and equipment, as well as funding for library support and marketing/advertisement for the new programs.

Scope/Content:  Documents the application for Title III grants as well as how TSUD ran the program after receiving grants.  Contains grant applications, 1987-2001, and files detailing expenditures of Title III Grant funds, including Monthly Budget Reports, Annual Reports, Personnel Files, Policy & Procedure Manuals, proposed Course applications and Expenditure Reports.

Organization:  Organized into 4 series:

• Series 1: Grant proposals and applications, 1987-2001, 6 file folders.
  
  
• Series 2: Budget Proposals: 2001- 2006, 10 file folders.  Contains Title III Start up Documentation, Policy & Procedures for new programs, Eligibility applications, & annual reports from Oct. 01, 2001, - Sept 30, 2006.
  
  
• Series 3: Project Proposals, 2001-2006, 27 file folders.  Contains Title III Grant applications, proposals for programs & courses in Chemistry, Computer Science, Web Development, Psychology, & Vocational Rehab, Marketing plans for Chemistry & Psychology, Time & Effort Reports, syllabi, course schedules, semester specific surveys from 2004-2006, surveys from chemistry majors, & statements.
  
  
• Series 4: Accounting, 2001-2006, 61 file folders.  Contains TSUD 2001 semester course listings, student enrollment counts for active programs, financial aid awards for 2001, monthly budget registers for 2001-2005, inventory of books/videos purchased by Title III, TSUD Title III grant management handbooks, Personnel files - including timecards, Policy & Procedure manuals on purchases, evaluation reports, Budget reports, acct availability reports, expenditures, & AL Conference on Higher Education.
  
  

Preferred Citation:  Records of the Title III Grant Program (TSUD), RG 068, Wiregrass Archives, Troy University Dothan Campus, Dothan, AL. 

Access Limits?  Public Records, Open for access and use. 

Inventory

 

Series 1:  Grant Proposals and Applications, 1987-2001.  6 file folders.

File ID                               File Label

068-06-0228-001-001     Title III Grant Proposal; 1987

068-06-0228-001-002     Title III Grant Proposal; 1990-1995

068-06-0228-001-003     Title III Grant Proposal; 1991

068-06-0228-001-004     Application for Title III Grant – Strengthening Institutions Program; 1994

068-06-0228-002-001     Application for Title III Grant – Strengthening Institutions Program; 1995

068-06-0228-002-002     Application for Title III Grant – Strengthening Institutions Program; 2001-2006

 

Series 2:  Budget Proposals: 2001- 2006.  10 file folders -- Contains Title III Start up Documentation, Policy & Procedures for new programs, Eligibility applications, & annual reports from Oct. 01, 2001, - Sept 30, 2006.

File I.D.                             File Label

068-08-0228-002-001     Title III  Start up Documentation   [Folder 1 of 2]

068-08-0228-002-002     Title III  Start up Documentation   [Folder 2 of 2]

068-08-0228-002-003     Policy & Procedures - New Programs & Concentrations ACHE

068-08-0228-002-004     Eligibility Applications

068-08-0228-002-005     Annual Report, Oct 1, 01 - Sept 30, 02

068-08-0228-002-006     Annual Report, Oct 1, 02 - Sept 30, 03

068-08-0228-002-007     Annual Report, Oct 1, 03 - Sept 30, 04

068-08-0228-002-008     Annual Report, Oct 1, 04 - Sept 30, 05

068-08-0228-002-009     Annual Report, Oct 1, 05 - Sept 30, 06   [Folder 1 of 2]

068-08-0228-002-010     Annual Report, Oct 1, 05 - Sept 30, 06   [Folder 2 of 2]

 

Series 3: Project Proposals: 2001-2006. 27 file folders -- Contains Title III Grant applications, proposals for programs & courses in Chemistry, Computer Science, Web Development, Psychology, & Vocational Rehab, Marketing plans for Chemistry & Psychology, Time & Effort Reports, syllabi, course schedules, semester specific surveys from 2004-2006, surveys from chemistry majors, & statements.

File I.D.                             File Label

068-08-0228-003-006     Title III Grant Application

068-08-0228-003-007     Title III Grant Application   [Duplicate]

068-08-0228-003-008     Chemistry   [Folder 1 of 2]

068-08-0228-003-009     Chemistry   [Folder 2 of 2]

068-08-0228-003-010     Proposal for the Bachelor of Science in Chemistry   

068-08-0228-003-011     Proposal for the Bachelor of Science in Chemistry   [Duplicate]

068-08-0228-003-012     Proposal for the Bachelor of Science in Chemistry   [Duplicate]

068-08-0228-003-013     CIS Network Administration

068-08-0228-003-014     Networking Concentration

068-08-0228-003-015     Web Development Concentration

068-08-0228-003-016     Computer Assistant

068-08-0228-003-017     Ed. S. School Psychology

068-08-0228-003-018     Psychology Memo's & Minutes

068-08-0228-003-019     Psychological Technician

068-08-0228-003-020     Vocational Rehabilitation

068-08-0228-003-021     Marketing Plan Chemistry

068-08-0228-003-022     Marketing Plan Psychology

068-08-0228-003-023     Statements

068-08-0228-003-024     Retention Conference

068-08-0228-003-025     Time & Effort Reports

068-08-0228-003-026     Surveys - Semester   2005-06   [Folder 1 of 2]

068-08-0228-003-027     Surveys - Semester   2005-06   [Folder 2 of 2]

068-08-0228-004-001     Surveys - Semester   2004-05   [Folder 1 0f 2]

068-08-0228-004-002     Surveys - Semester   2004-05   [Folder 2 of 2]

068-08-0228-004-003     Surveys - Chemistry Major   [Folder 1 of 2]

068-08-0228-004-003     Surveys - Chemistry Major   [Folder 2 of 2]

068-08-0228-004-004     Course Schedules

068-08-0228-004-005     Syllabi

 

Series 4:  Accounting: 2001-2006.  61 file folders -- Contains TSUD 2001 semester course listings, student enrollment counts for active programs, financial aid awards for 2001, monthly budget registers for 2001-2005, inventory of books/videos purchased by Title III, TSUD Title III grant management handbooks, Personnel files - including timecards, Policy & Procedure manuals on purchases, evaluation reports, Budget reports, acct availability reports, expenditures, & AL Conference on Higher Education.

File I.D.                             File Label

068-08-0228-001-001     [2001 Semester course listings]

068-08-0228-001-002     [Student enrollment counts for active programs]

068-08-0228-001-003     Financial Aids Awards Register For Academic Year 2001

068-08-0228-001-004     Title III Oct. 1, 2001 Thru Sept. 30, 2002  Acct#:123-100252  Monthly Budget Reports

068-08-0228-001-005     Title III Oct. 1, 2002 Thru Sept. 30, 2003  Acct#: 123-100254  Monthly Budget Reports

068-08-0228-001-006     Title III Oct. 1, 2003 Thru Sept. 30, 2004  Acct#: 123-100273  Monthly Budget Reports

068-08-0228-001-007     Title III Oct. 1, 2004 Thru Sept. 30, 2005  Acct#: 123-100283   Monthly Budget Reports

068-08-0228-002-011     [Methods of Contextual Discovery & Analysis]

068-08-0228-002-012     Alabama Commission on Higher Education  Oct 12, 2001

068-08-0228-002-013     EDGAR 34 CFR Parts 74, 75, 76, 77, 79, 80, 81, 82, 85, 86, 97, 98, and 99   Sept 16,1999   &   EDGAR 34 CFR Parts 74, 75, 76, 77, 79, 80, 81, 82, (84), 85, (85), 86, 97, 98, and 99

068-08-0228-002-014     Inventory of Books/Videos Purchased by Title III

068-08-0228-002-015     The Year in Review   2004-2005 & 2005-2006

068-08-0228-002-016     Academic Affairs & Planning Policies & Procedures Manual

068-08-0228-002-017     TSUD  Title III Grant Handbook

068-08-0228-002-018     TSUD Title III Grant Management Handbook

068-08-0228-002-019     TSUD Title III Grant Management Handbook   [Appendices]

068-08-0228-002-020     Manuals, Meeting, Policy & Procedures Expenditure [Folder 1 of 2]

068-08-0228-002-021     Manuals, Meeting, Policy & Procedures Expenditure [Folder 2 of 2]

068-08-0228-002-022     E-Payment Documentation

068-08-0228-002-023     Press Releases

068-08-0228-002-024     Title III Newsletters

068-08-0228-002-025     Personnel Forms

068-08-0228-002-026     Personnel - Coordinator/ Director

068-08-0228-002-027     Personnel - Faculty

068-08-0228-002-028     Personnel - Vita's

068-08-0228-002-029     Personnel - Staff

068-08-0228-002-030     Personnel - External Evaluator

068-08-0228-002-031     Inventories

068-08-0228-002-032     Purchasing Policy & Procedures

068-08-0228-003-001     Time Cards Documentation

068-08-0228-003-002     Activity Documentation

068-08-0228-003-003     External Evaluator Reports

068-08-0228-003-004     Timelines

068-08-0228-003-005     On Site Visit Documentation

068-08-0228-004-006     Account Availability Report - Acct#: 123-100252

068-08-0228-004-007     Excel Budget Report - Acct#: 123-100252

068-08-0228-004-008     Expenditures 123-100252   [Folder 1 of 4]

068-08-0228-004-009     Expenditures 123-100252   [Folder 2 of 4]

068-08-0228-004-010     Expenditures 123-100252   [Folder 3 of 4]

068-08-0228-004-011     Expenditures 123-100252   [Folder 4 of 4]

068-08-0228-004-012     Account Availability Report - Acct#: 123-100254

068-08-0228-004-013     Excel Budget Report - Acct#: 123-100254

068-08-0228-004-014     Expenditures 123-100254   [Folder 1 of 2]

068-08-0228-004-015     Expenditures 123-100254   [Folder 2 of 2]

068-08-0228-004-016     Account Availability Report - Acct#: 123-100273

068-08-0228-004-017     Excel Budget Report - Acct#: 123-100273

068-08-0228-004-018     Expenditures 123-100273   [Folder 1 of 3]

068-08-0228-004-019     Expenditures 123-100273   [Folder 2 of 3]

068-08-0228-005-001     Expenditures 123-100273   [Folder 3 of 3]

068-08-0228-005-002     Account Availability Report - Acct#: 123-100283  [Folder 1 of 2]

068-08-0228-005-003     Account Availability Report - Acct#: 123-100283  [Folder 2 of 2]

068-08-0228-005-004     Excel Budget Report - Acct#: 123-100283

068-08-0228-005-005     Expenditures 123-100283   [Folder 1 of 4]

068-08-0228-005-006     Expenditures 123-100283   [Folder 2 of 4]

068-08-0228-005-007     Expenditures 123-100283   [Folder 3 of 4]

068-08-0228-006-001     Expenditures 123-100283   [Folder 4 of 4]

068-08-0228-006-002     Account Availability Report - Acct#: 123-100648  [Folder 1 of 2]

068-08-0228-007-003     Account Availability Report - Acct#: 123-100648  [Folder 2 of 2]

068-08-0228-006-004     Expenditures 123-100648   [Folder 1 of 3]

068-08-0228-006-005     Expenditures 123-100648   [Folder 2 of 3]

068-08-0228-006-006     Expenditures 123-100648   [Folder 3 of 3]

 

Contact Us

Wiregrass Archives
Troy University Dothan Campus
Everett 128
502 University Dr.
Dothan, AL  36303

Phone: 334-983-6556 x21327
Email: wiregrassarchives@troy.edu